There are two main types of workers in California: employees and independent contractors. For tax purposes, the way a worker is classified will impact the form that businesses are required to prepare. If a worker is classified as an employee, for example, their employer will usually be required to provide them with a completed copy of IRS Form W-2.
Independent Contractors, on the other hand, are usually provided with a completed copy of IRS Form 1099-MISC by the business that paid them. For this reason, many people refer to independent contractors as 1099 workers and traditional employees as W-2 employees in the context of taxes.
Beyond the paperwork differences, the way a worker is classified can affect important legal rights. Under California law, there are several legal tests to determine whether a person is an employee or independent contractor. The tests are similar, but not identical. The appropriate test will depend on which rights or obligations are at issue. The most important tests are:
- The “control” test used by the IRS for federal tax purposes;1
- The “manner and means” test, which is used for most purposes under California law;2
- The “economic realities” test, which is used by federal courts;3 and
- The test under California’s anti-discrimination laws.4
Although each test is slightly different, the key factor in each of them is the same: the degree of control the hiring party exercises over the worker. The more control the hiring party exercises, the more likely it is that the worker will be considered an employee.5
The rest of this article will examine each of these tests and explain why the distinction between employees and independent contractors matters to workers and businesses alike.
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- 1 The Test for Federal Tax Purposes: Should Form 1099 or W-2 Be Filed?
- 2 The “Manner and Means” Test Under California Law
- 3 The Federal “Economic Realities” Test
- 4 The Test Under California’s Anti-Discrimination Laws
- 5 The Rights of W-2 Employees and 1099 Independent Contractors
- 6 Consequences of Misclassification
- 7 What to Do If You’ve Been Misclassified
The Test for Federal Tax Purposes: Should Form 1099 or W-2 Be Filed?
The federal tax obligations of workers and businesses can vary significantly depending on whether the worker is classified as an employee or an independent contractor. Most commonly, the distinction will affect self-employment taxes,6 social security and medicare withholdings,7 unemployment taxes,8 and income tax withholdings.9
The way a worker is classified can also impact the forms that businesses are required to prepare. Employers are usually required to provide their employees with a completed copy of IRS Form W-2. Independent Contractors, on the other hand, are usually provided with a completed copy of IRS Form 1099-MISC by the business that paid them.
To determine whether a worker is an employee or an independent contractor, the Internal Revenue Service (the IRS) looks primarily at whether the business has the right to control the details and the means by which the worker performs his or her job.10 If a business has the right to control the details of an individual’s work, the worker will be considered an employee.11
The IRS uses several factors to analyze whether a business exercises enough control over the way a worker performs their job to create an employment relationship. Those factors include:12
- Behavioral Control. A worker is an employee when the business has a right to control the person’s work, even if the employer does not exercise its right of control. This factor looks at which party controls when, where, and how the work is performed, as well as the degree of instruction and training given to the workers, and how the business evaluates the completed work.
- Financial Control. When a business has the right to control financial aspects of a worker’s job, it is more likely that the worker should be classified as an employee. This factor looks at whether the business pays for the worker’s equipment, how the worker’s pay is calculated, and whether the worker can experience profit or loss from the job.
- Relationship of the Parties. The way the worker and the business view their relationship is a factor. Written contracts describing the relationship are considered, although they’re not necessarily conclusive. Other evidence can be considered, like whether the business provides insurance or the permanency of the relationship.13
Behavioral control is the most important of these factors, but none of them are necessarily decisive.14 Instead, the IRS will look at the entirety of the employment relationship weigh each factor in light of those circumstances.15 The IRS might also consider factors that are not listed above.
Some categories of workers are defined by law to be “employees” for the purposes of federal employment taxes, even if they don’t meet the normal employment relationship test explained above. These workers are called statutory employees. They can include:
- Drivers. Drivers that distribute or delivery meat, vegetables, fruits, bakery products, laundry, dry cleaning, or beverages other than milk are sometimes considered to be employees as a matter of law for IRS purposes.16
- Life Insurance Agents. Life insurance sales agents are sometimes considered employees for IRS purposes if they work full time selling life insurance or annuity contracts primarily for one life insurance company.17
- Traveling Salespeople. Traveling salespeople that work full-time for a business selling merchandise for resale or supplies for use in the buyer’s business operation will sometimes meet the statutory definition of “employee” for IRS purposes.18
- At-Home Workers. A person that works at home on materials or goods supplied by a business may be considered a statutory employee for IRS purposes if they are required to return those materials or goods to the business and the business provides specifications for the work to be done.19
If a worker falls into any of these categories, there are three additional requirements that must be met before a business is legally required to consider the worker a statutory employee. Those requirements are as follows:
- The service agreement must state or imply that substantially all the services are to be performed personally by worker,
- The worker must not have a substantial investment in the equipment or property used to perform the services (other than an investment in facilities for transportation, such as a car or truck), and
- The services must be performed on a continuing basis for the same business.20
If all three requirements are met, and the worker falls into one of the categories above, the worker is required by law to be treated as an employee for certain federal employment tax purposes. This is true even if they would not traditionally be considered an employee.21
Keep in mind, however, that even if this test is not fully met, the worker will still be considered an employee if they meet the IRS’s normal classification test. Conversely, it is conceivable that a worker can meet the definition of a statutory employee for federal tax purposes, but still be considered an independent contractor for the purposes of California law.
Certain workers are deemed “non-employees” under federal tax laws. A worker can have this status even if they would otherwise meet the normal employment relationship test explained above. These workers are called statutory non-employees and are usually treated as independent contractors. There are three types of statutory non-employees:22
- Qualified Real Estate Agents. Licensed real estate agents that earn substantially all their money from sales or other output, rather than hours worked, are statutory non-employees if they are performing services pursuant to a written agreement that states they will not be treated as an employee for federal tax purposes.23
- Direct Sellers. People engaged in the business of selling consumer products, delivering newspapers, or distributing shopping news are sometimes considered statutory non-employees.24 There are, however, additional requirements needed to meet the legal definition of a “direct seller,” which can be found here.
- Companion Sitters. A sitter is someone who attends to children, the elderly, or the disabled.25 Sitters that work with a placement service that puts them in touch with potential clients are often not employees of that service if the service doesn’t receive or pay the sitter’s wages.26
Of note, these categories are only applicable for the purposes of federal tax law. It is possible for a worker to be considered a statutory non-employee for federal tax purposes, but an employee for the purposes of California’s labor laws.
Still Not Sure?
When a worker or a business is confused about the correct classification, they can file a request with the IRS to determine the worker’s status for the purposes of federal employment taxes and income tax withholding. The request can be completed on IRS Form SS-8. After filing, the IRS can take at least six months to respond with a determination.
The “Manner and Means” Test Under California Law
California’s wage and hour laws provide significant protections to employees. Those labor laws are generally more favorable to workers than federal labor laws.27 So, more often than not, the most important test to determine whether a worker is an employee is the one used under California law.
In California, the critical question is whether an “employment relationship” has been created. An employment relationship exists when an entity hires someone to do something for their benefit (or the benefit of a third party).28 The hiring entity can be a person, a business, an organization, or a governmental body.29
The legal definition of “employment relationship” is somewhat vague. So California courts have developed a more specific test: An employment relationship will be found when the business has a right to control the manner and means of accomplishing the result desired.30 This is sometimes referred to as the manner and means test.
The manner and means test is used in many contexts under California law, including for the purposes of:
- California’s wage and hour laws,31
- Unemployment insurance benefits,32
- Workers’ compensation insurance,33
- State disability insurance,34 and
- State income tax withholding.35
Because of its widespread use, it is important for all California businesses to fully understand the manner and means test.
Control Is Key
The primary question under the manner and means test is the degree to which the hiring business can control how a worker does their job. If the business has a right to exercise a high degree of control, the worker will be considered an employee.36 If, on the other hand, the business only has a right to control the result of the work (and not the means by which it is accomplished), an independent contractor relationship is established.37
Put simply, the more control a business exercises over the way a worker does their job, the more likely it is that the worker will be found to be an employee.38 If, for example, the business can control the details involved in how a task is performed, rather than just the end result of the task, they will likely be considered an employer.39
Importantly, businesses do not have to actually exercise control over the way a worker performs the work to be considered an employer. The business only needs to have the right to do so under the parties’ agreement.40 The business’s right of control can be expressly stated in a written contract, or it can be implied by the nature of the job.41
Secondary Factors to Consider
- Is the worker supervised? Independent contractors are free to do their work however they want, according to their own methods. If a person is required to follow a business’s procedures, is supervised, or is given instructions on how to work, this suggests the worker is an employee.44
- Can the worker be fired at any time? If the business can fire a worker at will, it suggests the worker is an employee. But if a person is an independent contractor, they typically cannot be terminated unless the terms of the contract are fulfilled or breached.45
- Is the work a part of the business’s normal trade? Work that is part of a business’s regular line of work is normally performed by employees. A shoe salesperson in a shoe store, for example, would probably be an employee because they assist with the work normally performed by the business.46
- Does the worker operate a separate business? If a worker markets himself or herself as able to provide services for more than one company, it is evidence that the person has a separately-established business. Independent contractors can normally accept work from more than one business, while employees are usually more limited.47
- Does the worker make business decisions? A person who can make their own business decisions, particularly those that involve a risk of losing money or an opportunity for profit, is usually an independent contractor. Employees generally do not purchase equipment, rent an office, invest in advertising, or purchase insurance coverage with their own money.48
- Does the worker provide their own equipment? Employees are usually not required to provide their own equipment, tools, supplies, or the location to perform their work. Independent contractors, on the other hand, often invest in the resources they need to do the job. If a business furnishes the tools for the job, the worker is more likely to be considered an employee.49
- How long is the work expected to last? Employees are usually hired for an indefinite period. Independent contractors, on the other hand, are often retained on a per-job basis for a fixed period of time.50
- How is the worker paid? Employees are often paid a fixed salary or an hourly wage. Independent contractors, on the other hand, are usually paid a fixed rate per project or per task performed. Additionally, independent contractors generally submit invoices to businesses after a project is completed.51
- Is the worker a skilled laborer? Workers who provide unskilled or semi-skilled labor are more likely to be considered employees entitled to full protection of California’s labor laws.52
- Was the worker trained by the business? Independent contractors generally perform their job independently and do not require training. If the business provides training to workers performing the same job, that can be evidence that a worker is an employee.
- How did the parties characterize their relationship? Courts will sometimes, but not always, consider how the parties described their relationship. If the worker or business believed they were creating an employee-employer relationship, courts may be more likely to find that an employment relationship exists.53
Courts do not apply a strict formula when looking at these factors. Instead, they view the relationship as a whole and approach the factors flexibly, giving them varying levels of importance depending on the facts of the case.54
If, after using these factors, a court is still unsure about whether a worker is an employee or an independent contractor, they will usually presume the person is an employee.55 Given this, it can be a good idea for businesses to err on the side of caution and treat their workers as employees if there is any doubt about their status.
A Written Agreement Is NOT Determinative
Importantly, the label a business places on a worker does not determine whether the worker is an employee or an independent contractor for legal purposes.56 If, for example, the parties have a written agreement stating that the worker is an independent contractor but the parties act like an employer and employee, courts will ignore the agreement.57
Similarly, the fact that a worker is issued a 1099 form for federal tax purposes, rather than a W-2 form, is not determinative of whether a person is an independent contractor. The legal test used to determine whether an employment relationship exists under California law is slightly different than it is for federal tax purposes. Also, some businesses mistakenly classify their workers as independent contractors to avoid the costs associated with employment.
This means that many workers who call themselves “independent contractors” are actually employees. When a worker has been misclassified, they can be entitled to recover all the benefits they would have received if they had been properly classified as an employee.
John workers as a cashier at a grocery store. His boss assigns him specific tasks and requires him to show up during specific hours. The grocery store requires John to sign an agreement stating that he is an independent contractor.
Because John meets the legal test of being an employee, and not an independent contractor, the agreement he signed is unlawful and courts will ignore it. Instead, courts will look at the conduct of the worker and the business to determine who really has control over the way the job is performed.
Put simply, the law requires workers to be treated as employees if they meet the legal definition of that role, regardless of whether the business has called them something else. A job title itself is not dispositive of the whether a person is an employee or an independent contractor.58
Employment Can Exist Even When Control Is Absent
In some circumstances, a business may lack control over how work is performed but a court will nevertheless find that an employer-employee relationship exists.59 This can happen when three factors are met:
- The business retains pervasive control over the operation as a whole,
- The worker’s job responsibilities are an integral part of the operation, and
- The nature of the work makes detailed control unnecessary.60
Cab drivers, for example, can sometimes be deemed employees under this rule, since the drivers perform an indispensable service for the a cab company and all three factors are met.61
Presumption for Licensed Contractors
Workers who perform services that require a contractor’s license issued by the State of California are presumed to be employees.62 Likewise, people who work for a person who is required to obtain a contractors license are presumed to be employees.63
This presumption shifts the burden of proof to the business receiving services. This means that, in court, business wishing to classify their workers as independent contractors will bear the initial responsibility of showing that the workers were actually independent contractors under the normal test and factors stated above.64
Businesses are also responsible for proving that the worker’s status as an independent contractor was not a pretext to avoid classifying the worker as an employee.65
Workers’ Compensation Cases
California employees who have suffered a work-related injury are sometimes entitled to pay or benefits under California’s workers’ compensation laws.66 Workers’ compensation claims in California are administered by the Division of Workers’ Compensation (the DWC).67
The test used to determine whether an employment relationship exists in workers’ compensation cases is largely the same as the test used in other California cases.68 But the California Supreme Court has noted that the workers’ compensation law should be interpreted liberally in favor of awarding compensation.69 As such, some courts will consider other factors when reviewing cases.70
Specifically, courts in workers’ compensation cases may consider:
- The purpose of the workers’ compensation laws,
- The class of people intended to be protected by the laws,
- Whether there are any specific statutory exclusions that apply, and
- The relative bargaining positions of the parties (including consideration of the parties’ mental states, economic strength, and educational attainment).71
These factors tend to favor a finding that an employment relationship exists in workers’ compensation cases.72 It is not clear whether courts will consider them in other contexts.
Still Not Sure?
If a worker or a business is still confused about whether their relationship meets the legal definition of “employment” under California law, they have the option of requesting a determination by California’s Employment Development Department (the EDD). The request can be completed on Form DE 1870 and mailed to the EDD. The EDD usually provides a written determination within 60 days of receiving the request.
The Federal “Economic Realities” Test
As mentioned above, California labor laws are generally more favorable to workers than federal labor laws.73 So, for most purposes, California businesses should use the California test to determine whether a worker is an employee or an independent contractor.
In some cases, however, businesses or workers may be required to litigate the issue in federal court. When that happens, the most commonly-used test is called the “economic realities” test.74 It is given this name because economic realities, not contractual labels, determine a worker’s employment status for most purposes under federal law.75
Like other tests, the economic realities test looks primarily at the business’s right to control the performance of the worker’s job.76 If the worker has the exclusive right to control the way they perform their job, then they will be considered an independent contractor. But if a business has a right to control the worker in that regard, the worker will be deemed an employee.
Also like other tests, federal courts use a variety of factors to determine whether the requisite amount of control exists to create an employment relationship.77 In many ways, the factors of the economic realities test overlap with California’s manner and means test. They include the following questions:
- How much skill is required to perform the job?
- Who pays for the instrumentalities and tools used for the job?
- Where is the work performed?
- How long is the business relationship expected to last?
- Does the business have a right to assign additional projects to the worker?
- How much control does the business have over when the work must be done and how long it will take?
- How is the worker’s pay calculated? By the job? By the hour?
- Does the worker supply his or her own assistants when needed? Or does the business provide them?
- Is the work party of the regular business of the hiring party?
- Does the business provide the worker with benefits?
- What is the tax treatment of the parties’ relationship?78
This list of factors is nonexhaustive. So federal courts may consider other factors it deems relevant, when appropriate.79 Additionally, none of the factors, standing alone, will determine whether an employment relationship exists.80 Instead, federal courts will evaluate the total factual context of the business relationship in light of the relevant factors.81
Finally, the economic realities test emphasizes the substance over the form of the relationship between the alleged employer and the hired party.82 So courts may disregard any agreements or tax filings relied on by the parties if the performance of the job suggests an employment relationship exists.
The Test Under California’s Anti-Discrimination Laws
California’s Fair Employment and Housing Act (known as “FEHA”) protects employees from workplace discrimination based on many different factors, including race, religion, gender, disability, sexual orientation, veteran status, and age (if the employee is over 40).83
The scope of FEHA’s protections depend, in large part, on how a worker is classified.84 Specifically, FEHA’s anti-discrimination protections usually only apply to the following people:
- Applicants for employment positions,86
- Temporary employees (temps),87 and
- Unpaid interns.88
Unlike most other parts of California law, FEHA has adopted a specific definition of “independent contractor” for discrimination and harassment purposes.91 Although it largely mirrors the manner and means test discussed in Chapter 2,92 there are a few key differences. Under FEHA, a person will be considered an independent contractor if:
- They have a right to control how they perform their job,
- They have control over the time and place the work is performed,
- They control the supplies the tools and instruments used in the work,
- They are customarily engaged in an independently established business, and
- They perform work that requires a particular skill not ordinarily used in the course of the business’s work.93
As can be seen, the first three factors are mostly identical to the manner and means test used under California law more generally.94 The remaining two factors, however, put specific focus on the amount of business independence and skill the worker exercises.95
In addition to the test described above, FEHA specifically excludes certain categories of people from the definition of “employee.”
Immediate Family Members
Immediate family members are generally not considered employees under FEHA, even if they would be employees for other purposes under California law.96 A person is an immediate family member if they are employed by their parents, a spouse, or their child.97
Certain Non-Profit Workers
Employees who work for a non-profit sheltered workshop or a rehabilitation facility are sometimes not considered “employees” under California’s anti-discrimination laws.98 To qualify under this exemption, the employee must be employed under a special license issued by the Division of Labor Standards Enforcement.99 These places are specifically reserved for the disabled.
Despite this exemption, the employee might have a right to sue the employer if the employer engages in discriminatory or harassing activity that is not necessary to serve employees with disabilities.100
Certain religious nonprofit associations and corporations are not considered “employers” for these purposes, even if they have employees. Those religious employers are thus not subject to many of California’s anti-discrimination laws.101
But, if the religious organization has a subdivision that is for-profit (meaning, it is subject to state or federal income taxes), that subdivision would not be exempt from California’s anti-discrimination laws.102
Likewise, religious nonprofits that provide certain educational or health care services can sometimes be held liable as “employers” under California law.103
This exception does not apply to non-religious entities, even if they are nonprofit. So, most nonprofit corporations and nonprofit associations can be considered “employers” under California law.104
The Rights of W-2 Employees and 1099 Independent Contractors
Now that you understand how to determine whether a worker is an independent contractor or an employee, it’s important to understand why the distinction matters.
Employees Have More Legal Protections
Employees enjoy many benefits that independent contractors do not:
- Employees have a legal right to overtime pay if they work more than a certain number of hours.105
- Employees have a right to meal breaks.106
- Employees have a right to be paid the minimum wage.107
- State and federal laws protect employees from unlawful discrimination and retaliation.108
- An employer must withhold state and federal income and payroll taxes from an employee’s wages.109
- Employers are required to pay social security, medicare and unemployment taxes.110
- Employees are protected by workplace safety laws.111
- If an employee is injured on the job, they are eligible for workers’ compensation.112
- When an employee loses their job, they are often entitled to California unemployment benefits.113
- Many employees are entitled to take family or medical leave when they or their loved ones suffer from serious health conditions.114
These benefits can be life-changing for many workers. Employees generally enjoy more stability with their income, more job security, and are responsible for paying fewer taxes.
Independent Contractors Have More Freedom
Independent contractors do not enjoy many of the rights that employees have. They do, however, have more flexibility and more responsibilities than traditional employees. For example:
- Independent contractors generally control their own work schedule.
- Independent contractors usually have authority to decide how they will complete their work.
- Independent contractors may work for more than one business at a time.
- Independent contractors can set their own pay or negotiate the price of each individual job.
- Independent contractors sometimes must incur the costs associated with doing their job, like paying for insurance, buying tools, or purchasing parts.
- Independent contractors must pay their own state and federal taxes.
- Independent contractors are not entitled to workers’ compensation, unemployment benefits, or the protections of most anti-discrimination and workplace safety laws.
As can be seen, the way businesses classify their workers can be important. So, how does the law determine whether a person is an independent contractor? Unfortunately, there is not a single test that applies in all circumstances. California and federal agencies have their own tests for making this determination.
Despite their differences, the core principle for every test is the same: the more control a business exercises over the way a person works, the more likely it will be that the person is an employee, rather than an independent contractor.115
Consequences of Misclassification
Businesses that misclassify their employees as independent contractors face serious legal consequences under both state and federal law. In some cases, the business’s attorneys or advisors might also face legal consequences.116
The extent of the employer’s financial costs will depend on the effect of the misclassification and the intent of the employer. They can include, among other things:
Under California law, an employer that willfully misclassifies an employee can be subject to civil penalties of no less than $5,000 and no more than $15,000 for each violation. If the employer engaged in a pattern and practice of willful misclassification, they can be fined an additional $10,000 to $25,000.117
Misclassified employees are often underpaid or deprived of certain labor rights that they would otherwise be entitled to receive. This commonly happens when an employer fails to pay the employee overtime or a minimum wage. The employer might also owe the employee money for missed meal breaks and rest periods.
If the employee was underpaid as a result of being misclassified as an independent contractor, they can recover many of the costs associated with the misclassification.118 This might include up to three years of back payments or other types of damages for Labor Code violations.119
Unpaid Wage Penalty
In some cases, an employer will fail to pay their employee’s wages in full or on-time as a result of misclassifying them as independent contractors. In these situations, the employer may be liable for additional civil penalties in the following amounts:
- First Violation. For any initial violation, the employer must pay $100 for each failure to pay the full wages of each employee.120
- Subsequent Violations. For each subsequent violation, or any willful or intentional violation, the employer must pay $200 for each failure to pay each employee, plus 25% of the amount unlawfully withheld.121
In general, these penalties are payable to the State of California.122 However, an employee can sometimes recover up to 25% of the penalty by bringing a lawsuit under the Private Attorneys General Act.123 These are called “PAGA” claims.
A employee may bring a PAGA claim by filing a civil lawsuit against their employer.124 To do this, however, the employee must first follow certain procedures, which are described in Labor Code sections 2698 through 2699.5.
If the employee wins, the court may award them 25% of the penalty due under the statute, plus reasonable attorney fees and litigation costs.125 Many attorneys take these kinds of cases on a contingency basis, without any upfront fees.
Waiting Time Penalty
California law provides for a “waiting time penalty” when employers willfully fail to pay final wages, in full and on time, after employment ends.126 If an employer misclassifies a employee and that misclassification results in a failure to completely pay the employee’s wages at the time their employment ends, the employer might be exposed to this penalty.
The waiting time penalty consists of a full day of wages for each day full payment is delayed.127 The penalty continues to accrue for as much as 30 days after discharge, depending on when payment is fully satisfied.128
The waiting time penalty is calculated by computing the employee’s daily wage rate and then multiplying it by the number of days that payment is delayed, up to a maximum of 30 days.129 The daily wage rate is typically calculated by adding base wages, commissions, bonuses, and vacation pay that the employee earns in a year, dividing that sum by 52 weeks, and dividing that result by 40 hours.130
A California employer that willfully misclassifies an employee may be required to post a prominent notice on their website that states they engaged in a serious violation of the law by willfully misclassifying employees.131 This kind of notice can severely harm the business’s reputation.
Wage Statement Penalty
When a worker is treated as an independent contractor, they often do not track their work hours. Along these same lines, employers may fail to provide itemized wage statements to their misclassified employees. An employer can be fined or sued for failing to comply with the wage statement and recordkeeping requirements of the California Labor Code.132
This kind of fine can cost employers $250 per employee for the initial violation and $1,000 per employee for each subsequent violation.133
Attorney Fees and Court Costs
Filing a lawsuit can be expensive. Fortunately for misclassified employees, California law will sometimes shift that financial burden to employers. This means that employers may be required to pay for the employee’s attorney fees and any court-related costs they have to spend.134
Employers who misclassify their employees may be responsible for paying interest on any amounts they end up owing to the employee as a result of the misclassification.135
If the IRS determines that a worker is actually an employee, the employer may be liable for federal penalties as well as any unpaid taxes.136 Many such penalties will apply regardless of whether the misclassification is intentional.
The calculation of the IRS’s misclassification penalties can be a little complicated. They can include a percentage of the employee’s income and a percentage of the employee’s share of the taxes. If the violation was willful, the penalties can be even more severe.
If a person enters into an independent contractor arrangement with the purpose of willfully evading taxes, they can be found guilty of a felony. In that case, they can be exposed to a fine of up to $100,000 and five years in prison.137
Additionally, any employer or agent of an employer that willfully violates the California Labor Code’s provisions on wage statements and recordkeeping requirements can be charged with a misdemeanor. This can result in a fine of up to $1,000 and one year imprisonment.138
Damages for Retaliation
In California, if an employee reasonably believes that the employer has violated a law or regulation, the employee has a right to report that violation to the government. The employee also has a right to report that violation to an employee that supervises them.139
This means that an employer may not retaliate against employees for complaining about or reporting the fact that they have been misclassified as an independent contractor.140 Nor may employers retaliate against employees who file wage claims against them.141
Similarly, employers are prohibited from punishing or firing employees for disclosing information about a legal violation to the government, a law enforcement agency, or their supervisor.142 And an employer cannot prohibit employees from working with or testifying before any government agency that may be investigating or prosecuting the employer for legal violations.143
An employer who discharges an employee for reporting unlawful activities commits wrongful termination. An employer who punishes or discriminates against an employee for complaining about a misclassification commits unlawful retaliation. Workers in those cases can file a lawsuit against their employer monetary damages.
What to Do If You’ve Been Misclassified
When an employee is misclassified as an independent contractor, it can severely impact their life. This impact may be felt financially, or it can come in the form of reduced labor rights. Workers who believe they have been improperly classified have several options, including the following:
Resolve the Issue Informally
People who are still working for the business should first raise the issue with them and ask to be classified as an employee. Even if the employer does not reclassify the worker, they will provide a response that the individual can act on.
File an Unemployment Claim
If a worker is fired, laid off, or otherwise terminated by a business that has improperly classified them as an independent contractor, they can file an employment insurance claim. The worker will need to explain that they have been misclassified as an independent contractor instead of an employee, and the agency will investigate.
If the person prevails, the unemployment office will award them back insurance premiums, and the employer may be fined.
File a Workers’ Compensation Claim
When a person is injured on the job and the business they work for refuses or fails to provide the person with workers’ compensation coverage, they can file a claim with the workers’ compensation insurance agency.
Contact the IRS
The tax consequences of being misclassified as an independent contractor can be severe. As mentioned above, a taxpayer may ask the IRS to determine their employment status for federal tax purposes. To do so, a taxpayer must file form IRS Form SS-8. The IRS will contact the employer for its version of the facts.
The IRS will then issue a non-binding determination. Although the decision is non-binding, any employer who decides to ignore the IRS decision is likely to regret it.
Seek Uncollected Taxes
The biggest tax consequence for independent contractors is that they must pay all of their Social Security and Medicare taxes. Employers pay half of the taxes for their employees. If a person believes they were misclassified, they can file IRS Form 8919 to report the uncollected social Security and medicare taxes.
File a Wage Claim
A California employee who believes he or she has been denied overtime can file a wage claim with the Division of Labor Standards Enforcement (DLSE) or file an action in court. With either option, a person’s employment status will need to be addressed first.
Contact a Lawyer
Employees are not required to have a lawyer to seek justice from their employer. But it is often a good idea to have one.
The law can be complex and very few cases are straightforward. Even if the facts are strong, an experienced employment law attorney can sometimes help by:
- Collecting all legally-relevant information,
- Applying the law to the evidence and related facts in a compelling way,
- Avoiding the strategic pitfalls many nonlawyers are unfamiliar with, and
- Maximizing the financial damages the employee receives.
Of course, there is no guarantee that a lawyer will be able to accomplish these things. But, when employees handle their legal disputes without representation, there is sometimes an increased risk that they will lose or severely harm their case due to legal missteps that a lawyer would have avoided.
If the employer contests the employee’s claim, which happens often, legal arguments will have to be made and evidence might need to be presented. This might occur in court or with an administrative agency, sometimes according to complicated legal procedures. It can be a good idea to have a lawyer who is familiar with doing those things.
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See Ewens & Miller, Inc. v. Comm’r (2001) 117 T.C. 263, 270.Footnote 1
See Estrada v. FedEx Ground Package System, Inc. (2007) 154 Cal.App.4th 1, 10.Footnote 2
See Nationwide Mut. Ins. Co. v. Darden (1992) 503 U.S. 318, 324 [112 S.Ct. 1344, 1348].Footnote 3
See Gov. Code § 12940, subd.(j)(5).Footnote 4
See, e.g., Ewens & Miller, Inc. v. Comm’r (2001) 117 T.C. 263, 270 [IRS test]; Estrada v. FedEx Ground Package System, Inc. (2007) 154 Cal.App.4th 1, 10 [California test]; Nationwide Mut. Ins. Co. v. Darden (1992) 503 U.S. 318, 324 [112 S.Ct. 1344, 1348] [federal court test]; Gov. Code § 12940, subd.(j)(5) [the test defining “independent contractor” under California’s anti-discrimination laws].Footnote 5
26 U.S.C. §§ 1401–1403.Footnote 6
26 U.S.C. §§ 3101–3128.Footnote 7
26 U.S.C. §§ 3301–3311.Footnote 8
26 U.S.C. §§ 3401–3406.Footnote 9
Weber v. Commissioner (1994) 103 T.C. 378, 387 [“Generally the relationship of employer and employee exists when the person for whom services are performed has the right to control and direct the individual who performs the services, not only as to the result to be accomplished by the work but also as to the details and means by which that result is accomplished. That is, an employee is subject to the will and control of the employer not only as to what shall be done but how it shall be done.”]; Professional & Executive Leasing v. Commissioner (9th Cir. 1988) 862 F.2d 751, 753; see also 26 U.S.C. § 3121(d)(2) [“any individual who, under the usual common law rules applicable in determining the employer-employee relationship, has the status of an employee”]; 26 C.F.R. § 31.3121(d)-1(c)(1) [“Every individual is an employee if under the usual common law rules the relationship between him and the person for whom he performs services is the legal relationship of employer and employee.”].Footnote 10
Ewens & Miller, Inc. v. Comm’r (2001) 117 T.C. 263, 270.Footnote 11
See Internal Revenue Service, Publication 15-A: Employer’s Supplemental Tax Guide (2017), available here. This guide is provides a simplified version of the IRS’s traditional multi-part test, which is outlined in Ewens & Miller, Inc. v. Comm’r (2001) 117 T.C. 263, 270.Footnote 12
See Ewens & Miller, Inc. v. Comm’r (2001) 117 T.C. 263, 270.Footnote 13
Matthews v. Commissioner (1989) 92 T.C. 351, 361 [“In determining the existence of a common law employer-employee relationship, the crucial test lies in the right of control, or lack of it, which the employer may exercise respecting the manner in which the service is to be performed and the means to be employed in its accomplishment, as well as the result to be obtained.”], citations and quotation marks omitted; Weber v. Commissioner (1994) 103 T.C. 378, 387 [“No one factor dictates the outcome. Rather, we must look at all the facts and circumstances of each case.”].Footnote 14
NLRB v. United Ins. Co. (1968) 390 U.S. 254, 258 [88 S.Ct. 988, 991] [“In such a situation as this there is no shorthand formula or magic phrase that can be applied to find the answer, but all of the incidents of the relationship must be assessed and weighed with no one factor being decisive.”].Footnote 15
26 U.S.C. § 3121(d)(3)(A) [defining “employee” to include “an agent-driver or commission-driver engaged in distributing meat products, vegetable products, fruit products, bakery products, beverages (other than milk), or laundry or dry-cleaning services, for his principal”].Footnote 16
26 U.S.C. § 3121(d)(3)(B) [defining “employee” to include “a full-time life insurance salesman”].Footnote 17
26 U.S.C. § 3121(d)(3)(D) [defining “employee” to include “a traveling or city salesman, other than as an agent-driver or commission-driver, engaged upon a full-time basis in the solicitation on behalf of, and the transmission to, his principal (except for side-line sales activities on behalf of some other person) of orders from wholesalers, retailers, contractors, or operators of hotels, restaurants, or other similar establishments for merchandise for resale or supplies for use in their business operations”].Footnote 18
26 U.S.C. § 3121(d)(3)(C) [defining “employee” to include “a home worker performing work, according to specifications furnished by the person for whom the services are performed, on materials or goods furnished by such person which are required to be returned to such person or a person designated by him”].Footnote 19
26 U.S.C. § 3121(d)(3) [the statutory employee exception applies “if the contract of service contemplates that substantially all of such services are to be performed personally by such individual; except that an individual shall not be included in the term ’employee’ under the provisions of this paragraph if such individual has a substantial investment in facilities used in connection with the performance of such services (other than in facilities for transportation), or if the services are in the nature of a single transaction not part of a continuing relationship with the person for whom the services are performed”].Footnote 20
26 U.S.C. § 3121(d)(3).Footnote 21
26 U.S.C. §§ 3506(a), 3508(c).Footnote 22
26 U.S.C. § 3508(b)(1).Footnote 23
26 U.S.C. § 3508(b)(2).Footnote 24
26 U.S.C. § 3506(b) [“For purposes of this section, the term ‘sitters’ means individuals who furnish personal attendance, companionship, or household care services to children or to individuals who are elderly or disabled.”].Footnote 25
26 U.S.C. § 3506(a) [“For purposes of this subtitle, a person engaged in the trade or business of putting sitters in touch with individuals who wish to employ them shall not be treated as the employer of such sitters (and such sitters shall not be treated as employees of such person) if such person does not pay or receive the salary or wages of the sitters and is compensated by the sitters or the persons who employ them on a fee basis.”].Footnote 26
Compare, e.g., 29 U.S.C. § 206(a)(1)(C) [federal minimum wage] with Labor Code § 1182.12, subd. (b) [California’s minimum wage]; see also 29 U.S.C. § 207 [federal overtime rules]; Labor Code, § 510 [California’s overtime rules].Footnote 27
Labor Code, § 2750 [“The contract of employment is a contract by which one, who is called the employer, engages another, who is called the employee, to do something for the benefit of the employer or a third person.”].Footnote 28
Labor Code, § 18 [“‘Person’ means any person, association, organization, partnership, business trust, limited liability company, or corporation.”].Footnote 29
S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 350; see also Labor Code, § 3353 [defining “independent contractor” as “any person who renders service for a specified recompense for a specified result, under the control of his principal as to the result of his work only and not as to the means by which such result is accomplished.”].Footnote 30
See, e.g., Bradley v. Networkers Internat., LLC (2012) 211 Cal.App.4th 1129, 1145–1146 [applying the manner and means test in the context of a wage and hour class action case].Footnote 31
See, e.g, Tieberg v. Unemployment Ins. Appeals Board (1970) 2 Cal.3d 943, 946 [“The Unemployment Insurance Code defines employment as service performed for wages or under a contract of hire. The principal test of an employment relationship is whether the person to whom service is rendered has the right to control the manner and means of accomplishing the result desired.”].Footnote 32
See, e.g., S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 350.Footnote 33
See, e.g., An Independent Home Support Service, Inc. v. Superior Court (2006) 145 Cal.App.4th 1418, 1425 [mentioning state disability insurance and using the manner and means test].Footnote 34
See Employment Development Department, Form DE 38: Employment Determination Guide (2016), available here.Footnote 35
Estrada v. FedEx Ground Package System, Inc. (2007) 154 Cal.App.4th 1, 10 [“The essence of the test is the ‘control of details’—that is, whether the principal has the right to control the manner and means by which the worker accomplishes the work”]; see also Labor Code, § 3351 [“‘Employee’ means every person in the service of an employer under any appointment or contract of hire or apprenticeship, express or implied, oral or written, whether lawfully or unlawfully employed . . . .”.Footnote 36
Tieberg v. Unemployment Ins. Appeals Board (1970) 2 Cal.3d 943, 946–947.Footnote 37
Ayala v. Antelope Valley Newspapers, Inc. (2014) 59 Cal.4th 522, 528 [“Whether a common law employer-employee relationship exists turns foremost on the degree of a hirer’s right to control how the end result is achieved.”].Footnote 38
Ayala v. Antelope Valley Newspapers, Inc. (2014) 59 Cal.4th 522, 535.Footnote 39
Hardin v. Elvitsky (1965) 232 Cal.App.2d 357, 373 [“The determination of whether the status of an employee or that of an independent contractor exists is governed primarily by the right of control which rests in the employer, rather than by his actual exercise of control; and where no express agreement is shown as to the right of the claimed employer to control the mode and manner of doing the work, the existence or non-existence of the right must be determined by reasonable inferences drawn from the circumstances shown, and is a question for the jury.”].Footnote 40
Burlingham v. Gray (1943) 22 Cal.2d 87, 100 [“Where there is shown no express agreement as to the right of the claimed employer to control the mode and manner of doing the work, the existence or nonexistence of the right must be determined by reasonable inferences drawn from the circumstances shown, and is a question for the jury.”].Footnote 41
S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 350 [“[T]he courts have long recognized that the ‘control’ test, applied rigidly and in isolation, is often of little use in evaluating the infinite variety of service arrangements. While conceding that the right to control work details is the ‘most important’ or ‘most significant’ consideration, the authorities also endorse several “secondary” indicia of the nature of a service relationship.”].Footnote 42
Arnold v. Mutual of Omaha Ins. Co. (2011) 202 Cal.App.4th 580, 584.Footnote 43
S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 351 [considering “the kind of occupation, with reference to whether, in the locality, the work is usually done under the direction of the principal or by a specialist without supervision”].Footnote 44
Ayala v. Antelope Valley Newspapers, Inc. (2014) 59 Cal.4th 522, 539 [“[T]he hirer’s right to fire at will and the basic level of skill called for by the job, are often of inordinate importance.”].Footnote 45
Tieberg v. Unemployment Ins. Appeals Board (1970) 2 Cal.3d 943, 949 [considering “whether or not the one performing services is engaged in a distinct occupation or business”].Footnote 46
Estrada v. FedEx Ground Package System, Inc. (2007) 154 Cal.App.4th 1, 10 [considering “whether the worker is engaged in a distinct occupation or business”].Footnote 47
S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 355 [noting that other jurisdictions consider “the alleged employee’s opportunity for profit or loss depending on his managerial skill”].Footnote 48
Arnold v. Mutual of Omaha Ins. Co. (2011) 202 Cal.App.4th 580, 584 [considering “whether the principal or the worker supplies the instrumentalities, tools, and the place of work for the person doing the work”].Footnote 49
Tieberg v. Unemployment Ins. Appeals Board (1970) 2 Cal.3d 943, 949 [considering “the length of time for which the services are to be performed”].Footnote 50
Varisco v. Gateway Science & Engineering, Inc. (2008) 166 Cal.App.4th 1099, 1103 [considering “the method of payment, whether by the time or by the job”].Footnote 51
Ayala v. Antelope Valley Newspapers, Inc. (2014) 59 Cal.4th 522, 539 [“[T]he hirer’s right to fire at will and the basic level of skill called for by the job, are often of inordinate importance.”].Footnote 52
S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 351 [considering “whether or not the parties believe they are creating the relationship of employer-employee”].Footnote 53
Germann v. Workers’ Comp. Appeals Bd. (1981) 123 Cal.App.3d 776, 783 [“Not all these factors are of equal weight. The decisive test is the right of control, not only as to results, but as to the manner in which the work is done. . . . Generally, however, the individual factors cannot be applied mechanically as separate tests; they are intertwined and their weight depends often on particular combinations.”].Footnote 54
See Labor Code, § 3357 [“Any person rendering service for another, other than as an independent contractor, or unless expressly excluded herein, is presumed to be an employee.”]; see also Jones v. Workers’ Comp. Appeals Bd. (1971) 20 Cal.App.3d 124, 127 [applying a presumption that a worker is an employee if they “perform work ‘for another'”].Footnote 55
S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 349 [“The label placed by the parties on their relationship is not dispositive, and subterfuges are not countenanced.”].Footnote 56
Toyota Motor Sales U.S.A., Inc. v. Superior Court (1990) 220 Cal. App. 3d 864, 877 [“The agreement characterizing the relationship as one of ‘client — independent contractor’ will be ignored if the parties, by their actual conduct, act like ’employer — employee.'”].Footnote 57
S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 349.Footnote 58
Yellow Cab Coop. v. Workers’ Comp. Appeals Bd. (1991) 226 Cal.App.3d 1288, 1295 [“the statutory test of ‘control’ may be satisfied even where ‘complete control’ or ‘control over details’ is lacking — at least where the principal retains pervasive control over the operation as a whole, the worker’s duties are an integral part of the operation, the nature of the work makes detailed control unnecessary, and adherence to statutory purpose favors a finding of coverage.”].Footnote 59
Yellow Cab Coop. v. Workers’ Comp. Appeals Bd. (1991) 226 Cal.App.3d 1288, 1295.Footnote 60
Yellow Cab Coop. v. Workers’ Comp. Appeals Bd. (1991) 226 Cal.App.3d 1288, 1295.Footnote 61
Labor Code, § 2750.5; see Bus. & Prof. Code, §§ 7000–7191 [contractor licensing].Footnote 62
Labor Code, § 2750.5 [“There is a rebuttable presumption affecting the burden of proof that a worker performing services for which a license is required pursuant to Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code, or who is performing such services for a person who is required to obtain such a license is an employee rather than an independent contractor.”].Footnote 63
Labor Code, § 2750.5.Footnote 64
Labor Code, § 2750.5, subd. (c) [requiring proof that “the individual’s independent contractor status is bona fide and not a subterfuge to avoid employee status”].Footnote 65
See Labor Code, § 3201; Cal. Const., art. XIV, § 4.Footnote 66
Labor Code, § 3205.Footnote 67
See, e.g., Johnson v. Workmen’s Comp. Appeals Bd. (1974) 41 Cal.App.3d 318, 321.Footnote 68
Greydanus v. Industrial Accident Comm’n (1965) 63 Cal.2d 490, 493 [“[I]t is well recognized that workmen’s compensation statutes are to be construed liberally in favor of awarding compensation.”].Footnote 69
S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 351 [“[T]he concept of ’employment’ embodied in the [Workers Compensation] Act is not inherently limited by common law principles. We have acknowledged that the Act’s definition of the employment relationship must be construed with particular reference to the ‘history and fundamental purposes’ of the statute.”].Footnote 70
Truesdale v. Workers’ Comp. Appeals Bd. (1987) 190 Cal.App.3d 608, 617; Johnson v. Workmen’s Comp. Appeals Bd. (1974) 41 Cal.App.3d 318, 322 [“[R]ather than relying merely upon the specific and several tests listed in Tieberg and Empire Star, we should also consider (a) the purpose of the statute and the intention of the Legislature, (b) the persons sought to be protected, (c) if the petitioner is or is not of a class of persons generally intended to be protected, (d) whether there are any other specific statutory exclusions, and (e) what are the relative bargaining positions of the parties mentally, economically and educationally.”].Footnote 71
Greydanus v. Industrial Accident Comm’n (1965) 63 Cal.2d 490, 493.Footnote 72
Compare, e.g., 29 U.S.C. § 206(a)(1)(C) [federal minimum wage] with Labor Code § 1182.12, subd. (b) [California’s minimum wage]; see also 29 U.S.C. § 207 [federal overtime rules]; Labor Code, § 510 [California’s overtime rules].Footnote 73
Spirides v. Reinhardt (D.C. Cir. 1979) 613 F.2d 826, 831 [“determination of whether an individual is an employee or an independent contractor for purposes of the Act involves, as appellant suggests, analysis of the ‘economic realities’ of the work relationship.”].Footnote 74
Real v. Driscoll Strawberry Associates, Inc. (9th Cir. 1979) 603 F.2d 748, 755.Footnote 75
Nationwide Mut. Ins. Co. v. Darden (1992) 503 U.S. 318, 323 [112 S.Ct. 1344, 1348].Footnote 76
Cmty. for Creative Non-Violence v. Reid (1989) 490 U.S. 730, 751 752 [109 S.Ct. 2166, 2179].Footnote 77
Nationwide Mut. Ins. Co. v. Darden (1992) 503 U.S. 318, 324 [112 S.Ct. 1344, 1348]; Cmty. for Creative Non-Violence v. Reid (1989) 490 U.S. 730, 751-752 [109 S.Ct. 2166, 2178 2179]; Loomis Cabinet Co. v. OSHRC (9th Cir. 1994) 20 F.3d 938, 942.Footnote 78
Nationwide Mut. Ins. Co. v. Darden (1992) 503 U.S. 318, 324 [112 S.Ct. 1344, 1348] [describing these as “nonexhaustive criteria”].Footnote 79
Cmty. for Creative Non-Violence v. Reid (1989) 490 U.S. 730, 752 [109 S.Ct. 2166, 2179] [“No one of these factors is determinative.”].Footnote 80
NLRB v. United Ins. Co. (1968) 390 U.S. 254, 258 [88 S.Ct. 988, 991] [“total factual context is assessed in light of the pertinent common-law agency principles”].Footnote 81
Loomis Cabinet Co. v. OSHRC (9th Cir. 1994) 20 F.3d 938, 942.Footnote 82
Gov. Code, § 12940, subd. (a); Flannery v. California Highway Patrol (1998) 61 Cal.App.4th 629, 638 [“The broad purpose of the FEHA is to safeguard an employee’s right to seek, obtain, and hold employment without experiencing discrimination on account of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age.”].Footnote 83
See Gov. Code, § 12940, subd. (a).Footnote 84
Shephard v. Loyola Marymount Univ. (2002) 102 Cal.App.4th 837, 842 [“In order to recover under the discrimination in employment provisions of the FEHA, the aggrieved plaintiff must be an employee.”].Footnote 85
Gov. Code, § 12940; Sada v. Robert F. Kennedy Med. Ctr. (1997) 56 Cal.App.4th 138, 144.Footnote 86
Cal. Code of Regs., tit. 2, § 11008, subd. (c)(5) [“An individual compensated by a temporary service agency for work to be performed for an employer contracting with the temporary service agency is an employee of that employer for such terms, conditions and privileges of employment under the control of that employer. Such an individual also is an employee of the temporary service agency with regard to such terms, conditions and privileges of employment under the control of the temporary service agency.”].Footnote 87
Gov. Code, § 12940, subds. (c), (j), & (l).Footnote 88
Gov. Code, § 12940, subd. (a); see also Estrada v. City of Los Angeles (2013) 218 Cal.App.4th 143, 155 [unpaid volunteer found to not be an employee within the meaning of FEHA].Footnote 89
Gov. Code, § 12940, subd. (j).Footnote 90
Gov. Code § 12940, subd.(j)(5).Footnote 91
See Cal. Code Regs., tit. 2, § 11008, subd. (c)(1) [“‘Employee’ does not include an independent contractor as defined in Labor Code section 3353.”].Footnote 92
Gov. Code § 12940, subd.(j)(5).Footnote 93
See S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 350.Footnote 94
Gov. Code § 12940, subd.(j)(5).Footnote 95
Gov. Code, § 12926, subd. (c); Mendoza v. Town of Ross (2005) 128 Cal.App.4th 625, 632 [noting that FEHA excludes persons employed by close relatives].Footnote 96
Gov. Code, § 12926, subd. (c); Cal. Code Regs., tit. 2, § 11008, subd. (c)(2) [“‘Employee’ does not include any individual employed by his or her parents, by his or her spouse, or by his or her child.”].Footnote 97
Gov. Code, § 12926.05, subd. (a); Cal. Code of Regs., tit. 2, § 11008, subd. (c)(3) [“‘Employee’ does not include any individual employed under special license in a non-profit sheltered workshop or rehabilitation facility.”].Footnote 98
Gov. Code, § 12926.05; Labor Code, §§ 1191, 1191.5.Footnote 99
Gov. Code, § 12926.05, subd. (b)(2).Footnote 100
Gov. Code, § 12926, subd. (d).Footnote 101
Cal. Code of Regs., tit. 2, § 11008, subd. (d)(5) [“A religious association or religious corporation not organized for private profit is not an employer under the meaning of this Act; any non-profit religious organization exempt from federal and state income tax as a non-profit religious organization is presumed not to be an employer under this Act. Notwithstanding such status, any portion of such tax exempt religious association or religious corporation subject to state or federal income taxes as an unrelated business and regularly employing five or more individuals is an employer.”].Footnote 102
See Gov. Code, § 12926.2.Footnote 103
Cal. Code of Regs., tit. 2, § 11008, subd. (d)(6) [“‘Employer’ includes any non-profit corporation or non-profit association other than that defined in subsection (5).”].Footnote 104
29 U.S.C. § 207; Labor Code, § 510, subd. (a).Footnote 105
See Labor Code, § 512, subd. (a); Cal. Code of Regs., tit. 8, §§ 11010–11170 [wage orders of the California Industrial Welfare Commission].Footnote 106
Labor Code, § 1182.12, subds. (b).Footnote 107
Gov. Code, § 12940, subd. (a); 42 U.S.C. § 2000e-2(a)(1) [prohibiting workplace discrimination on the basis of certain protected categories, like race, color, national origin, religion, sex, age, and disability].Footnote 108
Employers must withhold the income taxes of employees receiving “wages” as defined in 26 U.S.C. § 3401(a).Footnote 109
26 U.S.C. § 3101–3241.Footnote 110
Cal. Code Regs., tit. 8, §§ 330–344.90.Footnote 111
Labor Code, § 3700 [all California employers must provide workers compensation benefits to their employees].Footnote 112
Unemp. Ins. Code, § 100.Footnote 113
See, e.g., Gov. Code, § 12945.2.Footnote 114
S. G. Borello & Sons, Inc. v. Department of Industrial Relations (1989) 48 Cal.3d 341, 350 [“the right to control work details is the ‘most important’ or ‘most significant’ consideration”].Footnote 115
Labor Code, § 2753, subd. (a) [“A person who, for money or other valuable consideration, knowingly advises an employer to treat an individual as an independent contractor to avoid employee status for that individual shall be jointly and severally liable with the employer if the individual is found not to be an independent contractor.”].Footnote 116
Labor Code § 226.8.Footnote 117
Labor Code § 2802, subd. (a) [“An employer shall indemnify his or her employee for all necessary expenditures or losses incurred by the employee in direct consequence of the discharge of his or her duties, or of his or her obedience to the directions of the employer, even though unlawful, unless the employee, at the time of obeying the directions, believed them to be unlawful.”].Footnote 118
Code Civ. Proc., § 338, subd. (a) [statute of limitations: “Within three years: (a) An action upon a liability created by statute, other than a penalty or forfeiture.”]; Aubry v. Goldhor (1988) 201 Cal.App.3d 399, 404 [“[A]n employer’s obligation to pay overtime compensation to his employee would not exist but for the Labor Code. An action to enforce that obligation therefore is governed by the three-year statute of limitations . . . .”].Footnote 119
Labor Code, §§ 210, subd. (a)(1), 225, subd. (a).Footnote 120
Labor Code, §§ 210, subd. (a)(2), 225, subd. (b).Footnote 121
Labor Code, §§ 210, 225.Footnote 122
Labor Code, §§ 2698–2699.5.Footnote 123
Labor Code, § 2699, subd. (a).Footnote 124
Labor Code, § 2699, subds. (g), (i).Footnote 125
Labor Code, § 203, subd. (a); see McLean v. State of California (2016) 1 Cal.5th 615, 619 [“An ’employer’ that ‘willfully fails to pay’ in accordance with sections 201 and 202 ‘any wages of an employee who is discharged or who quits’ is subject to so-called waiting-time penalties of up to 30 days’ wages.”].Footnote 126
Labor Code, § 203, subd. (a) [“If an employer willfully fails to pay, without abatement or reduction, in accordance with Sections 201, 201.3, 201.5, 201.9, 202, and 205.5, any wages of an employee who is discharged or who quits, the wages of the employee shall continue as a penalty from the due date thereof at the same rate until paid or until an action therefor is commenced; but the wages shall not continue for more than 30 days. An employee who secretes or absents himself or herself to avoid payment to him or her, or who refuses to receive the payment when fully tendered to him or her, including any penalty then accrued under this section, is not entitled to any benefit under this section for the time during which he or she so avoids payment.”].Footnote 127
Labor Code, § 203.Footnote 128
Mamika v. Barca (1998) 68 Cal.App.4th 487, 493 [“[T]he critical computation required by section 203 is the calculation of a daily wage rate, which can then be multiplied by the number of days of nonpayment, up to 30 days.”].Footnote 129
Drumm v. Morningstar, Inc. (N.D. Cal. 2010) 695 F.Supp.2d 1014, 1019 [approving jury instruction specifying this manner of calculation].Footnote 130
Labor Code § 226.8.Footnote 131
Labor Code, § 226; Labor Code, § 2699, subd. (f).Footnote 132
Labor Code, § 226.3.Footnote 133
Labor Code, §§ 2699, subds. (g), (i), 2802, subd. (c) [“For purposes of this section, the term ‘necessary expenditures or losses’ shall include all reasonable costs, including, but not limited to, attorney’s fees incurred by the employee enforcing the rights granted by this section.”].Footnote 134
Labor Code, § 2802 [“Interest shall accrue from the date on which the employee incurred the necessary expenditure or loss.”].Footnote 135
26 U.S.C. §§ 3102, 3403, 3509.Footnote 136
26 U.S.C. § 7201 [“Any person who willfully attempts in any manner to evade or defeat any tax imposed by this title or the payment thereof shall, in addition to other penalties provided by law, be guilty of a felony and, upon conviction thereof, shall be fined not more than $ 100,000 ($ 500,000 in the case of a corporation), or imprisoned not more than 5 years, or both, together with the costs of prosecution.”]; see, e.g., United States v. Jungles (7th Cir. 1990) 903 F.2d 468, 472.Footnote 137
Labor Code, § 226.6.Footnote 138
Labor Code, § 1102.5, subd. (a); Health & Saf. Code, §§ 1596.881, 1596.882.Footnote 139
Labor Code, § 1102.5, subd. (a).Footnote 140
Labor Code, § 98, subd. (a); Post v. Palo/Haklar & Associates (2000) 23 Cal.4th 942, 946 [“[I]f an employer fails to pay wages in the amount, time, or manner required by contract or statute, the employee may seek administrative relief by filing a wage claim with the commissioner or, in the alternative, may seek judicial relief by filing an ordinary civil action for breach of contract and/or for the wages prescribed by statute.”].Footnote 141
Labor Code, § 1102.5, subd. (a).Footnote 142
Labor Code, § 1102.5, subd. (b).Footnote 143